Document scanning solutions

Whether it’s for compliance purposes, to create business efficiencies, for an office move, or to drive digital innovation that delivers ease of use, storage and access to your important records, digitisation is one of our areas of expertise here at ZircoDATA. Our document scanning services convert your information into a discoverable database, with processes that ensure minimal downtime for your business.

Our document digitisation encompasses digital scanning. With the capability to scan a variety of document and records types and create digital archives of your information, ZircoDATA can digitise documents with ease and efficiently. We can convert your seemingly endless paper documents into digital images that will transform your ability to manage and access your records. No matter the size of the project, our digitisation services, which include bulk document scanning, can handle any digital conversion activity to support your business objectives.

Scan on Demand

A pay-as-you-go document scanning service that delivers easy access to your important records already stored with ZircoDATA through the retrieval, preparation, scanning and delivery of the document or file required.

Backfile scanning

ZircoDATA will digitise paper documents. We identify, prioritise and convert all your old records to digital images, providing renewed ease of access to your important information through ZircoBRIDGE, our customer portal, or shared with you for ingestion into your own digital repository.

Day forward scanning

Reduce the impact of ever-growing paper records by converting documents to a digital format as they enter your organisation from a set point in time with our day forward scan service.

Benefits of document Scanning & Digitisation

image Supports remote working and collaboration
Electronic records support hybrid environments and collaboration between employees across departments, buildings and even countries
image Comply with audit requirements
Secure document scanning and digitisation services can make it easier to fulfil legal scanning services and regulatory obligations. The ability to organise, index and produce documents quickly improves the auditing experience.
image Improve customer service
An efficient document indexing, scanning and digitisation process increases the speed to provide information to your customers through a reduction in time searching for files.
image Create more office space
Free up valuable office space by removing filing cabinets and clearing store rooms. Our bulk scanning service can help you eliminate a huge volume of paper documents.
image Improve data security
Our secure scanning documents and document digitisation services provide additional data security, including data encryption, password protection and secure scanning storage.

Streamline Your Business Operations with Our Structured Document Scanning Digitisation Process

It is critical that every organisation understands the value of document scanning and digitisation solutions. Organisations can expend a significant amount of time, money, space and effort to internally manage the document digitisation process including the scanning, processing and storage of documents. 

With the help of ZircoDATA document digitization & imaging services, your company can outsource operational document scanning tasks and improve the efficiency and effectiveness of your document workflows and processes.

image Gather Documents and Data
We retrieve or collect all documents that form part of the digitisation project and temporarily store them in a designated safe location for further processing.
image Documents Preparation
We then prepare all documents and records for scanning, including the removal of bindings, staples and clips — ensuring the integrity of your records every step of the way.
image Document Scanning
Our secure document scanning services utilise high-quality scanners to guarantee outstanding image quality to meet your expectations.
image Processing and Output
After scanning, the hard copy files and documents are returned to storage for easy access. The digital outputs are available in a variety of formats and can be delivered through a range of flexible and secure options to meet your needs.
image Secured Storage
ZircoDATA offers a range of secure storage options, including climate control and vault services for valuable records and information.

Why Choose ZircoDATA Document Digitisation and Scanning Services?

Document scanning can help solve hardcopy document storage challenges, with all scanned content preserved in digital format, stored in the cloud and readily available for easy access.

ZircoDATA offers outsourced document scanning and digitisation services to assist you in converting unstructured physical data into XML, CSV, XLS and other formats. The structured formats make it simple to exchange data safely and securely with others.

Outsourcing document scanning services allows for remote cooperation among staff and makes document transmission easier without having to worry about data breaches, weather, theft, loss, or other issues.

Document scanning is one of the most effective methods for making company operations more efficient and streamlined and is often the first step in an organization’s digital transformation journey.


Where Can I Scan Documents In Bulk?

At ZircoDATA, we offer bulk scanning services as part of our document digitisation solutions. Our expertise lies in efficiently handling projects of any size, with a seamless transition from hardcopy to digital documents.

Why should documents be digitised?

Often the first step in an organisation’s digital transformation journey, document scanning improves ease of access to important records, frees up space usually required for physical storage and helps deliver a range of other operational improvements.  

Does ZircoDATA Support On-Site Document Scanning Services?

Yes, ZircoDATA provides a full range of document scanning, imaging and workflow automation solutions.  We work with customers across all key industries on solutions that suit individual organisation’s needs and deliver operational value.

Can ZircoDATA Handle Confidential Documents?

Absolutely. We understand the sensitivity of the documents we handle. Rest assured that our document scanning and digitisation services are secure. We use measures such as data encryption, password protection and secure storage. Be it sensitive business records, legal documents or confidential client information, we adhere to the highest standards of security. Trust ZircoDATA for reliable, secure and confidential handling of your most sensitive documents.